ARTICLE 31 - Rights, Duties and Responsibilities of Heads

31:01    In addition to the rights, duties and responsibilities that a Head has as a faculty member, as set out in Article 5, the Head shall have rights, duties, and responsibilities by virtue of their appointment to the administrative position.  Subject to the jurisdiction of the Senate with respect to academic programs, the Dean, after consultation with the Head, shall assign the duties to the Head.

Academic and Administrative Duties and Responsibilities 

31:02    The primary rights, duties and responsibilities of a Head are:

(a)    to preside over meetings of the AAU Council and any AAU Renewal, Promotion and Tenure Committee, and any AAU Appointments Committee and bring to the attention of Council matters pertaining to the work of the AAU;

(b)    to provide leadership which will ensure the orderly and efficient operation of the AAU; 

(c)    to be the academic leader of the AAU and provide leadership in coordinating, maintaining and improving the standards of faculty scholarship in their AAU; 

(d)    to coordinate the internal administration of the AAU in consultation with members of the AAU; 

(e)    to ensure that budgetary allocations appropriately reflect the academic priorities within the AAU and to submit to the appropriate Dean in writing, an estimate of the AAU’s budgetary needs for the ensuing year.  The Head shall consult with those members who have responsibilities for the leadership and/or coordination of programs offered by the AAU before submitting the estimate to the Dean; 

(f)    to be responsible to the Dean on matters concerning undergraduate and graduate programs and research; 

(g)    to be responsible for the co-ordination of programs within the AAU; 

(h)    to promote liaison between their AAU with other AAUs and Officers in the University with appropriate professional organizations and with the public; 

(i)    to carry out the duties of the Head required by Senate Bylaws with respect to appointments, renewals, promotions and tenure.  The Head shall consult where appropriate with those who have responsibilities for the leadership and/or coordination of programs with which the candidates for such appointments, renewals, promotions and tenure are involved concerning recommendations to be made by the Head; 

(j)    to represent the University on external organizations where appropriate; 

(k)    to be responsible for the administration of all budgetary matters for the AAU; 

(l)    to make recommendations to the Dean on the assignment and scheduling of teaching and academic counselling duties in accordance with clause 5:08.  The Head shall consult with those who have responsibilities for the leadership and/or coordination of programs in which a member of the AAU teaches before making such recommendations; 

(m)    to be responsible for the implementation of all relevant personnel policies and collective agreements adopted by the Board of Governors; 

(n)    to be responsible for preparing performance reviews for members of the AAU. The Head shall consult with those who have responsibilities for the leadership and/or coordination of programs with which members for whom reviews are to be prepared are involved before preparing such reviews; 

(o)    to make recommendations on leaves of absence and/or sabbaticals to the Dean; 

(p)    to ensure that University policies are clearly communicated to members of the AAU; 

(q)    to represent their AAU to the Dean, to the University and to University Committees where called upon; 

(r)    to facilitate appropriate student involvement in the affairs of the AAU; and

(s)    to perform such other duties as specified in this Agreement. 

31:03    A faculty member who is appointed as Head or Acting Head during their term of office shall: 

(a)    receive the appropriate responsibility stipend as set out below: 

(i)    AAU comprised of 1 to 24 full-time faculty members and full-time secretaries and full-time technicians paid out of the operating budget of the AAU (employed more than 24 hours per week) - $6,500;

(ii)    AAU comprised of more than 24 and less than 35 full-time faculty members and full-time secretaries and full-time technicians paid out of the operating budget of the AAU (employed more than 24 hours per week) - $7,500;

(iii)    AAU comprised of 35 or more full-time faculty members and full-time secretaries and full-time technicians paid out of the operating budget - $8,500; 

(iv)    For the purposes of calculating the above stipends, AAUs employing sessional lecturers shall treat each such member as equivalent to two-thirds (2/3) of a full-time faculty member when calculating the responsibility stipend;

The responsibility stipend shall cease to be paid when the member ceases to be Head or Acting Head.

(b)    be granted a reduction in teaching load such that a Head may teach either two (2) or three (3) fewer semester courses in an academic year.  Members using these teaching releases will not be considered for overload teaching appointments.  

31:04    A faculty member or librarian who has completed five (5) years as Head shall be eligible to take a sabbatical leave subject to the conditions set forth in Article 17 of this Agreement. Provided that the Head does not take a sabbatical leave during their term as Head, all time accrued towards a sabbatical leave prior to the member’s appointment as a Head shall be credited towards their next sabbatical leave. In consideration of the administrative and related functions performed by the Head during their term of office, clause 17:04 (a) shall not apply.  

31:05     A librarian member who is appointed as a Library Department/Section Head, including Acting Library Department/Section Head, shall receive a responsibility stipend.

    The responsibility stipend shall be based on the number of people for whom the Library Department/Section Head, is administratively responsible:

1 to 15 people          $6,500
16 to 24 people         $7,500
25 or more people         $8,500

The personnel for whom the Library Department/Section Head is administratively responsible includes the Head and all Librarian members, secretaries, clericals, technicians, library assistants and student employees. The calculation of numbers of said personnel shall be based upon full-time equivalence (F.T.E.) 

31:06    A fund of not less than twenty-five thousand dollars ($25,000) shall be made available by the University for disbursement in each of the years of this Agreement from which grants may be awarded on application from Heads by the Provost in order to meet the cost of work-related projects (including research projects) being, or to be undertaken by the applicant.  All applications made under this clause shall be in writing and shall be submitted to the Provost three (3) months before the project commences.